REGISTRATION
Registration Fees:
Discount
(through June 30, 2016)
Standard
(after June 30, 2016)
Full-Conference Rate
$550
$650
Your registration fee will include:
- Admission to all programming and workshops offered during the summit
- Meeting and reference materials distributed as part of the summit
- Break refreshments on both days
- One ticket to the luncheon on July 25
- One ticket to the luncheon on July 26
- Evening networking event on July 25
All DMMM2 programming and networking events will take place in Norris University Center at Northwestern University, with the exception of the Sunday evening networking reception in the Hilton Orrington/Evanston Hotel. View a map of the area
here. For directions to the university, use the Norris University Center address:
1999 Campus Drive
Evanston, IL 60208
ACCOMMODATIONS
The deadline for housing reservations is June 30, 2016.
Hilton Orrington/Evanston Hotel
1710 Orrington Avenue
Evanston, IL 60201
Hotel Phone: 847.866.8700 or 888.677.4648
Reservations: 800.445.8667
To receive the meeting discount rate, use group code when booking: TMS
Nightly rate for single/double room: $152
Note that hotel requires a deposit equal to one night’s stay when booking.
Valet parking: $23/day. Self-parking not available.
Holiday Inn Chicago North-Evanston (formerly Best Western)
1501 Sherman Avenue
Evanston, IL 60201
Hotel Phone: 1–888–Holiday (1–888–465–4329)
To receive the meeting discount rate, use group code when booking: TMS
Nightly rate for single/double room: $119
Self-parking: $14/day
Airport Transportation
Neither the Hilton Orrington/Hotel Evanston nor the Holiday Inn Chicago North-Evanston provide shuttles to/from Chicago O’Hare International Airport (ORD). Other transportation options include:
Summit Location Transportation
Shuttle service will not be provided to and from hotels and the summit location.
The Hotel Orrington is about a 11 minute walk to Norris Hall on the Northwestern University campus.
The Holiday Inn is about a 16 minute walk to Norris Hall on the Northwestern University campus.
For more information on parking, please visit the Northwestern University Evanston campus parking website.
TMS understands that many organizations have limited budgets for travel and meeting attendance. Use the following customizable letter to demonstrate to your supervisor the value of attending Diversity in the Minerals, Metals and Materials Professions (DMMM2) and to request funding for travel and registration:
Download Justification Letter.
Visa Application Process
Meeting attendees from countries that require a visa to enter the United States are reminded that the process of obtaining a visa takes a minimum of three months. You are strongly encouraged to plan ahead and begin the application process early.
The U.S. State Department website includes visa information concerning temporary visitors to the United States that may be helpful to you.
Please note that the Department of Homeland Security is implementing the Electronic System for Travel Authorization, which is expected to be mandatory for Visa Waiver Program travelers. Complete information is available on the Visa Waiver Program page of the U.S. State Department website.
How to Generate a Visa Letter
To generate an official visa invitation letter for this conference, please select an option below based upon your attendee status. To personalize the letter, follow the instructions and type in the information in the appropriate places. Then, print the letter and submit it along with other required documentation to the appropriate Consulate/Embassy. Please note that this letter does not guarantee you will be granted a visa. If you need additional assistance,
e-mail Phyllis Roessler, TMS Customer & Administrative Services Specialist, or call at 1–724–776–9000 ext. 256.
TMS cannot send the letter to an embassy or consulate for you nor can we contact the embassy or consulate on your behalf. It is the sole responsibility of the attendee to obtain the necessary paperwork for entry to the United States. It is crucial for the success of the application to apply at least three months in advance. TMS may contact program participants (abstract submitters) to follow up on specific visa requirements and may provide customized letters and supporting documentation as needed.
TMS Members Only International Travel Resources
An extensive online library of tools is available on the TMS Members Only homepage for help with acquiring a visa and preparing for travel to meetings or business events in the United States. Select "International Travel" from the tool bar on the left after logging in to access to articles and information, as well as links to official government and agency resources, updates, forms, and websites.
MEETING POLICIES
Cancellation Policy
Requests for cancellations must be made in writing to TMS (by mail or e-mail). A $75 processing fee is charged for all cancellations. No refunds will be given after the registration deadline of June 30, 2016.
Photography and Recording Policy
TMS reserves the right to all audio and video reproductions of presentations at TMS-sponsored meetings. By registering for this conference, all attendees acknowledge that they may be photographed by TMS personnel while at events, and that those photos may be used for promotional purposes, in and on TMS publications and websites, and on social media sites.
Any recording of sessions (audio, video, still photography, etc.) intended for personal use, distribution, publication, or copyright without the express written consent of TMS and the individual authors is strictly prohibited. Attendees violating this policy may be asked to leave the session.
Anti-Harassment Policy
In all activities, TMS is committed to providing a professional environment free of harassment, disrespectful behavior, or other unprofessional conduct. TMS requires all attendees to abide by the Anti-Harassment Policy.
Americans With Disabilities Act
TMS strongly supports the federal Americans with Disabilities Act (ADA) which prohibits discrimination against, and promotes public accessibility for, those with disabilities. In support of, and in compliance with ADA, we ask those requiring specific equipment or services to contact
TMS Meeting Services in advance.
FOR MORE INFORMATION
For more information about this meeting, please complete the meeting inquiry form or contact:
TMS Meeting Services
184 Thorn Hill Road
Warrendale , PA 15086-7514 USA
Telephone (724) 776-9000, ext. 241
(800) 759-4TMS (4867)
Fax: (724) 776-3770
E-mail: mtgserv@tms.org