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To reserve accommodations download the Housing Reservation Form using the free software Adobe Acrobat complete and mail or fax to:
Conference Services does not take reservations by phone. Full payment must accompany your housing request in order for it to be processed and your room guaranteed.
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Lambeth Field Residence Hall: Two and three bedroom air-conditioned apartments. Each bedroom has two single beds, two wardrobes, and two desks. Each bedroom also has one phone with a private, toll restricted line and voice mail. Guests must use a calling card to make long distance phone calls. The rooms are not equipped with alarm clocks and the Conference Services office does not provide wake-up calls. Each apartment has a living room, dining room, and kitchen. The two bedroom apartments have one and a half baths and the three bedroom apartments have two full baths. No utensils are provided. Vending machines, a laundry facility and computer lab are also available in the Lambeth Field residence area.
Key Deposit: If a guest does not include a credit card number with their reservation form, then they will be required to leave a valid Visa or MaterCard number when they check-in. The guest's credit card will be charged automatically if the guest does not return their keys to the Conference Center. Conference Services will not accept any keys mailed back to the conference office. All guests must return their keys at check-out. Key replacement charges for Brown Residence Hall are $49.00 per room key and $27 per access card. Key replacement charges for Lambeth Residence Hall are $61.00 per apartment key and $49.00 per room key.
Pet Policy: No pets are allowed in the residence areas. If a guest arrives with a pet, they will be denied housing. There will be no refunds given under these circumstances.
Payment/Cancellation: Payment in full must be included with each reservation form. Guests who fax their reservation must include a credit card number (Visa or MasterCard). Guests who mail their reservation form may pay by check or credit card. Do not send cash in the mail. Cancellation notifications must be received by Conference Services at least 7 working days prior to the guest's arrival in order for the guest to receive a full refund. No refunds will be given after this time. Refunds may take 4-6 weeks to process if the guest pays by check; credit card refunds will be credited within 48-hours. To cancel a reservation, please call (804) 924-4479.
Plan A: Cost is $119.81, and includes lodging Tuesday through Thursday nights and the following eight meals in the Newcomb Dining Hall:
Please note that this package includes dinner on your arrival day, and food facilities close at 6:30 p.m. that evening. No refunds will be made for late arrivals or for missed meals.
Plan B: Cost is $83.94, and includes lodging Wednesday and Thursday nights and the following six meals in the Newcomb Dining Hall:
No refunds will be made for late arrivals or for missed meals.
Plan C: Cost is $197.02. This plan is designed for those planning to attend DRC and EMC. Plan C includes lodging Sunday through Thursday nights and the following 13 meals in Newcomb Dinging Hall:
Please note that that this package includes dinner on your arrival day, and food facilities close at 6:30 p.m. that evening. No refunds will be made for late arrivals or for missed meals.
Meals for Commuters:
Commuters may pay cash at the door for meals at the Newcomb Dining Hall.
Accepted Methods of Payment: Payment for meal services must be made in U.S. funds. Diners may pay by personal check or money order. Checks must be drawn on a U.S. bank and made payable to the University of Virginia. Checks and Money Orders must be enclosed with registration form. Credit cards accepted are VISA or Master Card only.
Rates do not include tax and some are within walking distance of the campus. You will be asked for either first night payment in advance or current major credit card account number to hold your room. Rates listed are per night. Visit the Charlottesville lodging map for locations.
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Best Western Cavalier Inn 105 Emmet Street (Rt. 29N) Charlottesville, Virginia 22902 Telephone (804) 296-8111 Single: $59 + tax per night Two to Four People: $66 + tax per night Located adjacent to the University |
Comfort Inn 1807 Emmet Street Charlottesville, Virginia 22901 Telephone (804) 293-6188 Single: $56 + tax per night Double: $64 + tax per night Located two miles from University |
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Courtyard by Marriott 1445 Seminole Trail Charlottesville, Virginia 22901 Telephone (804) 973-7100 Toll Free (800) 321-2211 Single: $64 + tax per night Double: $64 + tax per night Located three miles from University |
Days Inn Hotel 1901 Emmet Street Charlottesville, Virginia 22901 Telephone (804) 977-7700 Single: $55 + tax per night Located two miles from University |
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Doubletree Hotel Route 29 North Charlottesville, Virginia 22901 Telephone (804) 973-2121 Single: $69 + tax per night Double: $69 + tax per night Located six miles from University |
Econo Lodge Motel--North 2014 Holiday Drive (Off Rt. 250 Bypass) Charlottesville, Virginia 22901 Telephone (804) 295-3185 Single: $49.99 + tax per night Double: $49.99 + tax per night Located two miles from University |
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Red Roof Inn 1309 West Main Street Charlottesville, Virginia 22903 Telephone (800) 843-7663 Single: $53.99 (king) + tax per night Double: $49.99 + tax per night Located Adjacent to University |
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